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 Yorba Linda
 Code of Ordinances
 Title 3. Revenue And Finance
 Chapter 3.04. Purchasing

  § 3.04.040. Purchasing policies and procedures  

Latest version.

  • A. The City shall secure supplies, services and equipment at the lowest total cost commensurate with the quality and scope needed, and subject to any limitations imposed by State Law. Notwithstanding the foregoing, the City shall secure professional services based upon demonstrated competence, professional qualifications and experience. The City may consider cost of professional services if the authorized contracting party determines it to be a relevant factor.

    In order to promote the economic health and development of the City, to recognize the amount of sales tax that is returned to the City as a result of the award of a purchase contract for supplies and equipment to a Yorba Linda vendor, to encourage local participation in the procurement process, and to exercise the prudent use of public funds, the City Council may, by minute action, award a bid for non-public projects to a Yorba Linda vendor provided the local bid does not exceed the lowest bid by more than two percent (2%) or five thousand dollars ($5,000), whichever is less.

    B. The Purchasing Officer shall develop, for approval by the City Manager, such policies and procedures as are necessary to implement the provisions of this chapter. The policies and procedures shall be written and implemented in such a way to encourage open and competitive bidding, provide equal opportunity based on merit, make each selection process free of discrimination, provide for efficient and timely acquisition of needed supplies, services and equipment, and provide effective fiscal controls.

    C. When purchasing supplies, services and equipment, the City shall make use of competitive bidding, either direct, formal or informal, whenever required by law, this chapter, or any policies and procedures approved by the City Manager consistent with this chapter. All real property and equipment leases shall be approved by the City Council.

    D. Direct, formal or informal competitive bidding is not required, when an "emergency" is declared pursuant to Sections 3.04.130(A) of this chapter. With respect to emergencies involving public projects of $25,000 or more, however, this waiver of competitive bidding shall last only so long as the emergency exists in the determination of the City Council.

(Ord. 2004-875, § 1, 2004)